Welcome to the docmeeting Privacy Policy by madepublic Sàrl, Switzerland

When you use docmeeting services, you trust us with your information. This Privacy Policy is meant to help you understand what data we collect, why we collect it, and what we do with it. This is important; we hope you will take time to read it carefully.

Privacy Policy

There are many different ways you can use our services – to collect data from the web, search for and share information, to communicate with other people or to create new content. As you use our services, we want you to be clear how we’re using information and the ways in which you can protect your privacy.

Our Privacy Policy explains:

• What information we collect and why we collect it.
• How we use that information.
• The choices we offer, including how to access and update information.

Your privacy matters to docmeeting so whether you are new to docmeeting or a long-time user, please do take the time to get to know our practices – and if you have any questions contact us (corti[at]madepublic.com).

Information we collect

We collect information to provide better services to all of our users – from figuring out basic stuff like which language you speak, to more complex things like which online documents you collect.

We collect information in the following ways:

• Information you give us. For example, our services require you to sign up using a Google account. When you do, we will store minimal personal information provided by Google, like your name and Gmail address to store with your account. NO PASSWORD is stored nor provided by Google since the login authentification is fully controlled by Google OAuth services.

• Information we get from your use of our services. We collect information about the services that you use and how you use them, like when you save a Web page, or comment and interact with other users. This information includes:

  • Log information

    When you use our services or view content provided by docmeeting, we automatically collect and store certain information in server logs. This includes:

    • details of how you used our service, such as your search queries.
    • Internet protocol address.
    • device event information such as crashes, system activity, hardware settings, browser type, browser language, the date and time of your request and referral URL.
    • cookies that may uniquely identify your browser or your docmeeting Account.

  • Location information

    When you use docmeeting services, we do NOT collect and process information about your actual location.

  • Local storage

    We may collect and store information (including personal information) locally on your device using mechanisms such as browser web storage (including HTML 5) and application data caches.

  • Cookies and similar technologies

    We use various technologies to collect and store information when you visit a docmeeting service, and this may include using cookies or similar technologies to identify your browser or device.

Information we collect when you are signed in to docmeeting with your docmeeting Account. When information is associated with your docmeeting Account, we treat it as personal information.

How we use information we collect

We use the information we collect from all of our services to provide, maintain, protect and improve them, to develop new ones, and to protect docmeeting and our users. We also use this information to offer you tailored content – like giving you more relevant search results.

We may use the name you provide for your docmeeting Profile across all of the services we offer that require a docmeeting Account. In addition, we may replace past names associated with your docmeeting Account so that you are represented consistently across all our services. If other users already have your email, or other information that identifies you, we may show them your publicly visible docmeeting Profile information, such as your name and photo.

When you contact docmeeting, we keep a record of your communication to help solve any issues you might be facing. We may use your email address to inform you about our services, such as letting you know about upcoming changes or improvements.

docmeeting processes personal information on our servers in many countries around the world. We may process your personal information on a server located outside the country where you live.

Transparency and choice

People have different privacy concerns. Our goal is to be clear about what information we collect, so that you can make meaningful choices about how it is used. For example, you can:

• Review and control certain types of information tied to your docmeeting Account by using docmeeting Options.
• Adjust how the Profile associated with your docmeeting Account appears to others.
• Control who you share information with through your docmeeting Account.
• Take information associated with your docmeeting Account out of many of our services.
• Choose whether your Profile name and Profile photo appear in shared documents.

Information you share

Many of our services let you share information with others. Remember that when you share information publicly, it may be indexable by search engines, including docmeeting. Our services provide you with different options on sharing and removing your content.

Accessing and updating your personal information

Whenever you use our services, we aim to provide you with access to your personal information. If that information is wrong, we strive to give you ways to update it quickly or to delete it – unless we have to keep that information for legitimate business or legal purposes.

We aim to maintain our services in a manner that protects information from accidental or malicious destruction. Because of this, after you delete information from our services, we may not immediately delete residual copies from our active servers and may not remove information from our backup systems.

Information we share

We do not share personal information with companies, organizations and individuals outside of docmeeting unless one of the following circumstances applies:

• With your consent

  We will share personal information with companies, organizations or individuals outside of docmeeting when we have your consent to do so. We require opt-in consent for the sharing of any sensitive personal information.

• • view statistics regarding your account, like statistics regarding applications you install.
  • suspend or terminate your account access.
  • access or retain information stored as part of your account.
  • receive your account information in order to satisfy applicable law, regulation, legal process or enforceable governmental request.
  • restrict your ability to delete or edit information or privacy settings.

• For external processing

  We provide personal information to our affiliates or other trusted businesses or persons to process it for us, based on our instructions and in compliance with our Privacy Policy and any other appropriate confidentiality and security measures.

• For legal reasons

  We will share personal information with companies, organizations or individuals outside of docmeeting if we have a good-faith belief that access, use, preservation or disclosure of the information is reasonably necessary to:

  • meet any applicable law, regulation, legal process or enforceable governmental request.
  • enforce applicable Terms of Service, including investigation of potential violations.
  • detect, prevent, or otherwise address fraud, security or technical issues.
  • protect against harm to the rights, property or safety of docmeeting, our users or the public as required or permitted by law.

We may share non-personally identifiable information publicly and with our partners – like publishers, advertisers or connected sites. For example, we may share information publicly to show trends about the general use of our services.

If docmeeting is involved in a merger, acquisition or asset sale, we will continue to ensure the confidentiality of any personal information and give affected users notice before personal information is transferred or becomes subject to a different privacy policy.

Information security

We work hard to protect docmeeting and our users from unauthorized access to or unauthorized alteration, disclosure or destruction of information we hold. In particular:

• We encrypt many of our services using SSL.
• We offer you Google two step verification when you access your docmeeting Account.
• We review our information collection, storage and processing practices, including physical security measures, to guard against unauthorized access to systems.
• We restrict access to personal information to docmeeting employees, contractors and agents who need to know that information in order to process it for us, and who are subject to strict contractual confidentiality obligations and may be disciplined or terminated if they fail to meet these obligations.

When this Privacy Policy applies

Our Privacy Policy applies to all of the services offered by docmeeting (by madepublic Sàrl, Switzerland) and its affiliates.

Our Privacy Policy does not apply to services offered by other companies or individuals, including products or sites that may be displayed to you in search results, sites that may include docmeeting services, or other sites linked from our services. Our Privacy Policy does not cover the information practices of other companies and organizations who advertise our services, and who may use cookies, pixel tags and other technologies to serve and offer relevant ads.

Compliance and cooperation with regulatory authorities

We regularly review our compliance with our Privacy Policy. We also adhere to several self regulatory frameworks, including the EU-US and Swiss-US Privacy Shield Frameworks. When we receive formal written complaints, we will contact the person who made the complaint to follow up. We work with the appropriate regulatory authorities, including local data protection authorities, to resolve any complaints regarding the transfer of personal data that we cannot resolve with our users directly.

Changes

Our Privacy Policy may change from time to time. We will not reduce your rights under this Privacy Policy without your explicit consent. We will post any privacy policy changes on this page and, if the changes are significant, we will provide a more prominent notice (including, for certain services, email notification of privacy policy changes). We will also keep prior versions of this Privacy Policy in an archive for your review.